Reports for IQPs and BWoF inspections

Of all inspection work in New Zealand, BWoF compliance is the most relentlessly recurring. Under the Building Act 2004, a building owner must publicly display a building warrant of fitness every year, stating that the specified systems on the compliance schedule have been inspected and maintained for the previous twelve months. That annual statement stands on Form 12A certificates from independent qualified persons, and most specified systems need at least an annual IQP inspection, with some on six-monthly or quarterly cycles. Every one of those inspections produces paperwork, and the paperwork is exactly what ducksoup is for.

What makes IQP reporting different from one-off inspection work?

Three things. It is per system: an IQP is approved by the territorial authority for particular specified systems, so a fire alarm IQP and a lift IQP are usually different people, each certifying their own slice of the schedule. It is recurring: the same systems in the same buildings, month after month, year after year, which rewards a template that never varies. And it is consequential: a 12A can only be issued when the compliance schedule's inspection, maintenance and reporting procedures have actually been carried out for the previous twelve months, so the inspection records behind the certificate are the thing that protects the IQP who signed it.

How does ducksoup fit a compliance round?

Bring your inspection sheets for the systems you cover and they become living templates: each system's checks, in your order, with your standard wording for the common defects. On site you work through the checklist on your phone, photograph what you find, and dictate notes. The inspection report drafts itself in your format while you move to the next system, and the season's records for a building sit together rather than across a folder of scanned sheets.

Does ducksoup produce the Form 12A itself?

No, and it would be wrong to claim so. The 12A is your certificate to issue as an approved IQP. What ducksoup produces is the inspection record underneath it: dated, photographed, per-system evidence that the procedures on the compliance schedule were carried out. When a council audits a BWoF or an owner asks what was actually checked, that record is what answers.

Where does the official detail live?

The regime is described by MBIE at building.govt.nz, including owner obligations, the compliance schedule, and IQP requirements. Territorial authorities maintain their own IQP registers and approval processes, and their requirements are the ones that bind for the districts you work in.